Project management is a valuable service provided by the Behavioral Healthcare Architecture Group. We have provided this service on projects where we also provided the design services, as well as projects where we did not provide the design services.

Project management involves managing all or part of the complete design phase, construction phase and FFE phase (furniture, fixtures and equipment).

Below is a complete menu of services for project management. The list of services actually provided on each job is customized based on the needs of the client and the project.

Consultant Selection:
• Establish optimal procedure for selecting consultants
• Develop “short-lists” of consultants, based on reputation, specialty, and due-diligence reference review
• Develop RFP for consultants
• Distribute RFP to consultants
• Accept questions during bid process from consultants, provide written response to consultant questions
• Review consultant fee proposals, develop comparative matrix with ranking and recommendations for consultants
• Work with owner to prepare consultant contracts
• Coordinate contract review and acceptance by all parties
• Develop schedules of consultant deliverables
• Review consultant invoices

Site Selection:
• Review and compare potential sites for the project

Lease Review:
• Review and comment on facility issues in leases
• Coordinate consultant and contractor contracts to assure coordination with lease provisions

Contractor Selection:
• Establish optimal procedure for selecting contractor
• Develop “short-lists” of contractors, based on reputation, specialty, and due-diligence reference review
• Develop RFP for contractors
• Distribute RFP to contractors
• Accept questions during bid process from contractors, coordinate written response to contractor questions
• Review contractor fee proposals, develop comparative matrix with ranking and recommendations for contractors
• Support owner’s attorney in preparation of contractor contracts
• Coordinate contract review and acceptance by all parties

Budget Analysis and Control:
• Establish initial project budget
• Verify project budget at agreed-upon project benchmarks
• Reduce scope and/or value engineer project as required to keep project within agreed-upon budget

Schedule Analysis and Control:
• Establish initial project schedule
• Verify project schedule at agreed-upon project benchmarks
• Reduce scope and/or value engineer project as required to keep project within agreed-upon schedule

Construction:
• Develop schedules of contractor deliverables
• Track project budget and schedule on a weekly basis
• Hold project meetings during construction on a weekly basis, issue minutes of meeting
• Monitor and expedite the shop drawing approval process
• Coordinate the services of Owner’s testing firms
• Review items of change and change orders including Contractors’ proposals, changes in quantity, contract time and price
• Review contractor applications for payment
• Maintain a central control file of design, engineering, and construction contracts, correspondence reports, and change orders

Furniture Procurement:
• Establish optimal procedure for selecting furniture
• Develop “short-lists” of furniture manufacturers and vendors, based on reputation, specialty, and due-diligence reference review
• Develop RFP for furniture
• Distribute RFP to furniture
• Accept questions during bid process from furniture manufacturers and vendors, coordinate written response to furniture questions
• Review furniture fee proposals, develop comparative matrix with ranking and recommendations for furniture
• Work with Owner to prepare furniture contracts
• Coordinate furniture delivery and installation
• Coordinate furniture punchlist
• Work with furniture manufacturers and vendors to assure completion of punchlist items
• Review applications for payment from furniture manufacturers and vendors

Equipment Procurement:
• Establish optimal procedure for selecting equipment
• Develop “short-lists” of equipment manufacturers and vendors, based on reputation, specialty, and due-diligence reference review
• Develop RFP for equipment
• Distribute RFP to equipment
• Accept questions during bid process from equipment manufacturers and vendors, coordinate written response to equipment questions
• Review equipment fee proposals, develop comparative matrix with ranking and recommendations for equipment
• Work with Owner to prepare equipment contracts
• Coordinate equipment delivery and installation
• Coordinate equipment punchlist
• Work with equipment manufacturers and vendors to assure completion of punchlist items
• Review applications for payment from equipment manufacturers and vendors

Close Out of Project:
• Review closeout documentation from contractor
• Check warranties, guarantees, and service contracts
• Review shop drawings, cuts, and operating manual file
• Review final lien waivers and affidavits
• Review final pay request
• Assist in expediting final punch list activities
• Assist in obtaining certificate of occupancy
• Assist in establishing dates of Substantial and Final Completion
• Assist in the purchase, delivery and installation of furniture and equipment
• Assist the owner with move-in