Furniture and equipment planning is a valuable service provided by the Behavioral Healthcare Architecture Group. The furniture and equipment for the projects we work on — especially behavioral healthcare — is highly specialized. We often provide this service on projects where we are also providing the design services, but can also do so on projects where we are not the design firm.

Furniture and equipment planning involves managing all or part of the complete specification, purchasing, and installation of all furniture and equipment required for a project.

Below is a complete menu of services for furniture and equipment planning. The list of services actually provided on each job is customized based on the needs of the client and the project.

Furniture and Equipment Program Development

• Initial strategy and program meeting
• Develop furniture and equipment master plan, addressing clinical priorities, budget, schedule and phasing

Assess Existing Furniture and Equipment

• Identify master list of existing furniture and equipment
• On site evaluation of each furniture and equipment item
• Evaluate condition/functionality of furniture and equipment
• Make recommendation for maintain or replace existing furniture and equipment

Development of Furniture and Equipment Plan

• Meetings with client to develop new furniture and equipment needs
• Develop preliminary budget
• Make recommendation for new furniture and equipment specifications
• Obtain utility requirements for all existing and new equipment
• Provide cut sheets and technical data for equipment to engineers

Purchasing and Procurement Assistance

• Create furniture and equipment Requests for Proposal (RFPs) to obtain competitive and accurate pricing on new or used furniture and equipment
• Manage furniture and equipment bid process
• Receive and analyze furniture and equipment bids
• Prepare furniture and equipment bid analysis and recommendations to client on furniture and equipment purchase
• Draft furniture and equipment planning purchase requisitions
• Manage contracts and purchase orders with furniture and equipment vendors

Services during Construction

• Monitor furniture and equipment vendor lead times and critical path
• Coordinate delivery and final delivery schedule of furniture and equipment
• Work with client purchasing department
• Monitor the budget
• Develop a receiving strategy
• Manage move in process
• Job-Site reviews of the furniture and equipment pre-installation requirements
• Coordinate vendor/sub-contractor informational exchange meetings
• Coordination of receiving and installation of all medical furniture and equipment
• Coordination of all clinical training
• Coordinate delivery schedule
• Coordinate installation
• Coordinate training

Project Close Out

• Room by Room inventory report
• Warranty documentation
• CD of all collected data